Trade Show Booth Checklist for Orlando Exhibitors: 90, 60 and 30 Days Out
Exhibiting at the Orange County Convention Center is a ninety-day project, not a one-week scramble. The exhibitors who look calm on set-up day are the ones who locked their booth, their graphics, and their show services before the final week.
90 Days Out: Lock the Big Decisions
- Confirm booth space, dimensions, open sides, and applicable height or hanging-sign rules.
- Set exhibit goals and an all-in budget for the booth, graphics, show services, and follow-up.
- Choose the rental or purchase approach that fits the program; a turnkey 10x10 rental starts at $15,000.
- Book your exhibit house and request a free 3D rendering.
- Download the show service manual and calendar advance-warehouse, electrical, drayage, and early-bird deadlines.
- Book travel early for high-demand OCCC dates.
60 Days Out: Design, Graphics and Show Services
- Approve the booth design, floor plan, and furniture list.
- Finalize graphic files and panel templates with the production team.
- Order electrical, internet, lead retrieval, cleaning, and rigging before the early-bird deadline.
- Coordinate Exhibitor Appointed Contractor paperwork and the certificate of insurance.
- Plan monitors, LED Totems, video walls, and required power or data locations.
- Order giveaways and collateral with correct shipping instructions.
30 Days Out: Print, Build and Brief the Team
- Confirm graphics for production and inspection.
- Review the exhibit staging plan, lighting, furniture, and project checklist.
- Confirm targeted move-in and marshalling-yard requirements with the official contractor.
- Brief booth staff on the pitch, demo flow, lead-capture questions, shifts, and dress code.
- Label product samples for the correct show, company, and booth number.
- Prepare the post-show follow-up sequence before the event opens.
Show Week: What Happens at the OCCC
On move-in day, the installation crew follows the approved schedule, builds the structure, installs graphics and furniture, and checks the exhibit. During the show, a designated project contact can coordinate maintenance needs. At move-out, the booth is dismantled and removed on the official outbound schedule.
The Three Deadlines Orlando Exhibitors Miss Most
Track the advance-warehouse receiving window, early-bird electrical deadline, and hanging-sign order deadline. Missing them can limit options or increase show-service costs, so add each deadline to the project calendar at the ninety-day mark.
Frequently Asked Questions
How far in advance should I book a booth rental for an OCCC show?
Ninety days is ideal. Earlier booking gives the project team more time to finalize the exhibit, graphics, and show-service deadlines; rush timelines depend on the scope and production schedule.
Who handles drayage and the advance warehouse?
The official show contractor controls material handling and advance-warehouse services. Your exhibit team coordinates the booth delivery plan with the contractor.
Do I need an EAC form to use Exhibit Experience?
Most shows require an Exhibitor Appointed Contractor form and certificate of insurance. Exhibit Experience coordinates the necessary documentation for its work.
Ready to start your 90-day countdown? Request a free quote and 3D rendering, browse exhibit rentals by size, or review our Orlando OCCC support.